Starting a New Society

So you want to do something different? Read on for more information!

If you've looked over the existing societies on the list page and dont see anything you like, you can create your own society. Creating a new society is simple! This guide will talk you through the process of creating the society.


Examples of Previous Societies

We know that saying you can make any society you want (provided its legal!) can seem a little daunting. So we thought we would give you some inspiriation to some of the societies that we have seen over the last few years. 

  • The Hobbits Role Players - This society was based around the Dungeons and Dragons tabletop game. The society met regularly with the Union and worked their magic, literally. 
  • The Harry Potter Society - This society was based around Harry Potter, they organised Quidditch, made butter bear and generally celebrated all things Harry Potter.
  • The Enthusiastic Fan Club of Discworld Disciples - This society was a fan club for the late Terry Practchett OBE and all of his works. They also organised amazing cosplays!

We hope that the examples above give you some ideas for the different types of Society that you can make. If your not sure about any idea, please get in touch!


Deciding on a name

The first thing you need to do, is decide what you want your society should be called. The best advice that we can give is that the name should be interesting, yet be related to what the society is all about. For the purposes of this guide, we're going to talk about a fictional society "The Great British Bake off appreciation society". As the name of this fictional club suggests, its a club for people who are interested in baking. The name you choose, should be something similar. 

The only rule we have is that names should not be offensive. 


Setting a Goal

What do you want your society to achieve? What difference will it make to its members? Lets look at the above society. Its primary goal is to be an active fan club for the Great British Bake off.The difference that it will make to its members, is that it will give a new forum for the appreciation of the show and it will encourage developing friendships between people who love to bake. 

Goals should be something which the wider student body can benefit from if they choose to. For example, a society that has the goal to "encourage members to consume as much alcohol as possible" is not a goal which is something that would benefit the wider student body. 


Getting Members

Every society needs 10 members to affiliate and get access to funds from the Students Association. The best way to get members is during the freshers festival by booking a stall. The other way is to ask around the Union buildings, and asking friends. Each member of the society needs to pay a £5 fee, but the Society gets this money back to spend on its activites. 

Its not the end of the world if you don't get 10 members, and the Association can help you recruit. All you need to do is email the President of Societies & Citizenship


Budget Requests

Once a society has 10 members, it can request a budget from the Association. The minimum funding the Association gives is £50 (this is on top of the funding that the society makes from memberships). The Students' Association will match the funding for each affiliated member up to a maximum of £500. This means that if your society has 100 members, they will receive a budget of £1000 as a minimum. 

In addition to this, societies can also request further funds for specific actions or events. These one off grants can only be used for the purposes that they were awarded for. Previous examples have involved traveling to events, or buying specific equipment for the society. 

Budget requests are approved by the Societies Executive, which meets on a regular basis. You should submit a budget request when you affilate your society. 


What happens next?

You need to submit the following completed documents to the Membership Administrator:

In addition you will need to submit the £5 membership fee for each student who is part of the society. 

Once this has been submitted, the Society will need to be approved by the Societies Executive. 

When approved the Society is created and affiliated to SAUWS. They will receive mini-site on our website and will be able to gather more members digitally through our online system. 


Further information

If you require further information you can contact the Membership Administrator, Linsey Roseman on the following:

  • T: 0141 849 4153
  • E: memadmin@sauws.org.uk

 

 

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